Turn Documents into Structured Data.
Extract information from your documents, and export it to meet your workflow needs.
Eliminate Manual Entry
Manual data entry has become business as usual, but it's not the best use of your team's time.
Read
Find and identify the information needed from each document.
Avg. Time / Document
20–40 sec
Labor Cost
$0.20–$0.40
Avg. Time / Document
45–90 sec
Labor Cost
$0.45–$0.90
Type
Manually enter data into your spreadsheets or business systems.
Verify
Check for missing information and typing errors.
Avg. Time / Document
20–40 sec
Labor Cost
$0.20–$0.40
Export
Save or send the completed data to its destination.
Avg. Time / Document
10–30 sec
Labor Cost
$0.10–$0.30
Legacy Workflows Waste Time & Money
See the impact of manual entry
One Document
Total Time:
1.5–3.5 minutes
Total Cost:
$1–2 in labor
Manual entry may feel manageable at this scale, but repetition is where the real cost begins.
One Thousand Documents
Total Time:
25–58 hours
Total Cost:
$1,000–2,000 in labor
That's a full work week your team could spend on analysis, client acquisition, or higher-value work.
Ten Thousand Documents
Total Time:
250–580 hours
Total Cost:
$10,000–20,000 in labor
That's a full work week your team could spend on analysis, client acquisition, or higher-value work.
IN COMPARISON…
Our processing is 140× faster
than the average manual entry workflows most businesses currently have in place.
Manual Data Entry
14 weeks
to transcribe 10,000 documents.
NEXTFILE AI
4 hours
to process 10,000 documents.
Using just 10–15 sample documents, our AI learns your document structure, industry-specific terminology, abbreviations, and shorthand.
Upload
AI identifies and captures the information you need, structuring it to match your desired output, with human validation for any flagged exceptions.
Extract
Validated data is delivered in your preferred format or automatically integrated into your ERP, CRM, database, or other business systems.
Export
Case Study
Process More Documents Without More Work
Teams spend hours every day manually entering data from invoices, purchase orders, and expense documents. There’s a better way.
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Accounts payable relied on manual data entry to capture vendor information, invoice numbers, dates, line items, and payment amounts from thousands of financial documents each month. The process was repetitive, time-consuming, and difficult to scale.
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NextFile AI automatically extracted the required financial data from every document, while human validation reviewed any low-confidence fields. Structured data was delivered directly into the company's accounting system, eliminating repetitive manual entry.
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Reduced invoice processing time by over 85%
Thousands of financial documents processed automatically each month
Improved data accuracy with AI and human verification
Faster approvals and payment cycles
Accounting staff refocused on higher-value financial work instead of manual data entry
Contact Us
Ready to Eliminate Manual Work?
Start extracting your data with NextFile and move faster, more accurately, and without repetitive manual effort.
FAQs
Our AI can extract data from invoices, purchase orders, forms, receipts, contracts, delivery receipts, drill logs, HR files, handwritten documents, and many other structured or unstructured document types. If your information exists on a page, we can likely capture it.
What types of documents can you extract data from?
1
How accurate is the extracted data?
2
Our hybrid AI and human verification process delivers high levels of accuracy. AI extracts the data automatically, while low-confidence fields can be reviewed by our team to ensure reliable, business-ready results.
Can you extract custom fields specific to our business?
3
Yes. Every extraction workflow is configured around your requirements. Whether you need invoice totals, vendor names, geological intervals, patient information, or custom metadata, we extract the fields that matter to your business.
Where does the extracted data go?
4
We can deliver your data in the format that works best for you, including Excel, CSV, JSON, databases, or directly into your ERP, CRM, accounting software, document management system, or other business applications through integrations and APIs.
Can you process scanned or handwritten documents?
5
Yes. Our solution works with scanned PDFs, digital files, photographs, and many handwritten documents. We combine OCR, AI, and human validation to maximize accuracy, even with older or lower-quality records.
How long does implementation take?
6
Most projects begin with a sample document review to configure your extraction requirements. Once your workflow is defined, we can quickly begin processing documents, whether you have a one-time archive or an ongoing stream of incoming files.
One Final Step
Start automating your workflow
Our entire process can be automated, ensuring the final data is exported to the systems your teams use every day.