STOP TYPING, START ANALYZING.
Transform any document, photo, or image into clean, structured, analysis-ready data that integrates directly into your workflow.
WORK SMARTER.
✔ AI-Driven Document Digitization
Built to understand diverse layouts, shorthand, and tabular structures across scanned, handwritten, and digital documents.
✔ 100% Accuracy
Every extracted data point is validated against the original source by our team of specialists, eliminating transcription errors.
✔ Fast-Turnaround Delivery
Clean, structured .xlsx or .csv files tailored to your needs—ready for reporting, analysis, and automation.
Don’t let static documents slow you down. Turn physical archives or digital files into structured, analysis-ready data that unlock deeper insights, higher efficiency, and new revenue opportunities across any industry.
Trusted by data-driven teams
Processing thousands of documents with guaranteed accuracy.
FASTER RESULTS
Locate and analyze your files in seconds. Customize your file names and data structure for seemless archiving and file recovery.
LESS RISK & ERROR
Why take the chance on human error? Our hybrid solution using AI-processing and human quality control ensure high accuracy, whether documents are typed or hand-written.
SAVE RESOURCES
Eliminate hours of manual data entry, redirect labor toward higher-value work, and improve data analysis turnaround time.
Forms, Applications & Handwritten Notes
Update your HR, intake, and operations to process information faster, eliminate transcription errors, and keep workflows moving smoothly.
Invoices, Receipts & Records
Turn invoices and receipts into structured data with key details automatically captured, giving finance and operations teams faster reconciliations, fewer errors, and a smoother billing workflow with no manual entry.
Large-Scale Drawings, Scans & Photos
Field documents don’t have to stay offline. Capture structured data from drawings, scans, and field photos so teams can bring legacy information into searchable, analysis-ready workflows.
Reports, Tables & Technical Documents
Reports shouldn’t trap the data you need. Extract tables, figures, and key fields from reports and technical PDFs so analysts, engineers, and decision-makers can reuse historical data for insights and reporting.
YOUR DOCUMENTS CAN DO MORE.
Extract and restructure data from any document.
EXTRACT DATA
Relevant data is precisely extracted from documents and organized into structured formats for your specific use case.
SHARE DOCUMENTS
We handle both paper and digital sources, digitizing high-volume physical records and organizing existing files to deliver clean, structured data ready for use.
START ANALYSIS
Data is enriched, standardized, and mapped to your workflow requirements, turning raw extraction output into reliable inputs for analytics, automation, and insight generation.
✔ Standardize data types and naming conventions
✔ Map outputs to your workflow or templates
✔ Deliver clean, analysis-ready files
OUR Process is simple.
No hassle, no training required.
✔ Securely receive documents through a guided intake process
✔ Catalog document types, sources, and volumes with our specialists
✔ Define scope, completeness, and priorities to ensure the desired end result
✔ Identify required fields, tables, and relationships
✔ Apply AI-assisted extraction across all documents
✔ Verify outputs against the original source
MADE FOR ALL INDUSTRIES
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Eliminate manual data entry by automatically extracting information from documents into structured formats that feed directly into dashboards and recurring reports, enabling teams to spend less time compiling data and more time monitoring performance.
In practice, daily operational summaries, KPI trackers, and status reports update automatically from incoming PDFs, forms, and emails. -
Replace spreadsheet-based transcription with accurate, structured extraction of financial data from invoices, statements, and reports, reducing errors and shortening close and reconciliation cycles.
This allows transaction data, line items, and totals to flow directly into accounting systems, audit workpapers, and financial models. -
Move away from building custom parsers or manually reformatting documents by converting technical files into structured datasets that align with existing systems and schemas.
Specifications, logs, and technical reports can be ingested directly into databases, models, or internal tools without additional preprocessing. -
Shift time away from cleaning and preparing data by transforming unstructured source documents into standardized, analysis-ready datasets.
Reports, studies, and raw source materials become immediately usable for statistical analysis, comparisons, and visualization. -
Standardize and structure records at intake to create a consistent, traceable data foundation that simplifies audits and regulatory reviews.
Contracts, filings, and historical documents are converted into structured records that support retention policies, search, and compliance reporting.
LET US SHOW YOU.
Book a short demo and see exactly how NextFile replaces manual data entry. We’ll walk through real documents, show the extraction in action, and make it painfully obvious why typing this data was ever a thing.